Terms & Conditions

This policy (“Privacy Policy”) is applicable to Pingbix (A unit of Colortext Digital Solutions pvt ltd) and all its subsidiaries and/or branch offices in India. It provides the practices and policies applicable to Pingbix (A unit of Colortext Digital Solutions pvt ltd) (including its employees, interns, contractors, consultants, clients, customers or any other party directly or indirectly engaged for the purpose of business or otherwise) for handling of or dealing in Personal Information, including Sensitive Personal Data or Information (as defined below) that is lawfully collected by Pingbix (A unit of Colortext Digital Solutions pvt ltd), hereby referred to as “Pingbix (A unit of Colortext Digital Solutions pvt ltd)”. We collect personal data of our employees, potential employees, clients, suppliers, business contacts, shareholders and website users or any other individual or entities wherever required for business purposes or otherwise.

 

Pingbix (A unit of Colortext Digital Solutions pvt ltd) attaches great importance to your right to privacy and the protection of your personal data. We want you to feel secure that when you deal with Pingbix (A unit of Colortext Digital Solutions pvt ltd), your personal data are in good hands.

 

Pingbix (A unit of Colortext Digital Solutions pvt ltd) protects your personal data in accordance with applicable laws and our data privacy policies. In addition, Pingbix (A unit of Colortext Digital Solutions pvt ltd) maintains the appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.

 

Pingbix (A unit of Colortext Digital Solutions pvt ltd) is fully committed to respecting your privacy and shall ensure that your Information is safe. This privacy policy sets out the practices adopted in respect of Information, including the types of Information that is collected, how the Information is collected, how the Information is used, how long the Information is retained and with whom it is shared (“Privacy Policy”). This Privacy Policy is published in compliance with the provisions of the Act and the Rules made thereunder that require publishing the privacy policy on Pingbix (A unit of Colortext Digital Solutions pvt ltd)’s website.

 

Employees/Relevant Individuals Obligations & Consequences of Violations:

 

Every Pingbix (A unit of Colortext Digital Solutions pvt ltd) Employee/Relevant Individual, who deals with or comes into contact with Personal Data regardless of its origin, shall have a responsibility to comply with the applicable law concerning data privacy and specific privacy practices. The Employee/Relevant Individual should seek advice in the event of any ambiguity while dealing with Personal Data or in understanding this Policy. The Employee/Relevant Individual shall be diligent and extend caution while dealing with Personal Data of others, in the course of performance of his/her duties and shall also, at all times:

 

Prevent any un-authorized person from having access to any computer systems processing Personal Data, and especially:

un-authorized reading, copying, alteration, deletion or removal of data

un-authorized data input, disclosure, uploading, transmission/transfer of Personal Data

Abide by Pingbix (A unit of Colortext Digital Solutions pvt ltd) internal logical and physical security policies and procedures.

Ensure that authorized users of a data-processing system can access only the Personal Data to which their access right refers.

Keep a record of which personal data have been communicated, when and to whom.

Not provide any Personal Data to any third party without first consulting with his/her Manager or the Human Resources Department.

Ensure that Personal Data processed on behalf of a third party (client) can be processed only in the manner prescribed by such third party.

Ensure that, during communication of Personal Data and transfer of storage media, the data cannot be read, copied or erased without authorization.

Immediately, on becoming aware report and notify any vulnerabilities and privacy related breach/security breaches (including potential risks).

Attend trainings on security and data privacy

Failure to comply with the Policy and applicable laws may have serious consequences and can expose both Pingbix (A unit of Colortext Digital Solutions pvt ltd) and the Employee/Relevant Individual to damages, criminal fines and penalties. It is important to note that any non-compliance with this Policy is taken very seriously by Pingbix (A unit of Colortext Digital Solutions pvt ltd) and may lead to initiation of appropriate disciplinary actions including but not limited to Employee dismissal or Relevant Individual termination.

 

Retention and Revocation of Information:

 

It is Pingbix (A unit of Colortext Digital Solutions pvt ltd)’s policy to retain certain Personal Data of the relevant individuals when they cease to be employed/ engaged by Pingbix (A unit of Colortext Digital Solutions pvt ltd). This Personal Data may be required for Pingbix (A unit of Colortext Digital Solutions pvt ltd)’s legal and business purposes, including any residual activities relating to the employment/engagement, including for example, provision of references, processing of applications for re-employment/re-engagement, matters relating to retirement benefits (if applicable) and allowing Pingbix (A unit of Colortext Digital Solutions pvt ltd) to fulfil any of its contractual or statutory obligations.

We will retain your personal data only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal data is deleted after a reasonable time according to the following retention criteria:

 

 

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